Project Management Assistant

The Project Management Assistant is responsible for supporting the Project Management team consisting of Project Managers (PM), Site Managers (SM), Commercial Project Managers (CPM), Logistics Managers (LM), Tender Managers (TM) and others in all aspects of project delivery within Sweden and the Nordic region. From individual related tasks to general function wide support.

YOUR TASKS

• Track, monitor and register of documents, maintaining databases and producing logs, transmittals and other reports as required

• Ensure that pre-established document control requirements are met throughout the duration of the project and that required documents are complete and delivered within the given time frame

• Manage processes and individual project tasks in cooperation with the PM

• Support with supplier/procurement management and deliveries

• Process purchase orders, quality reports, spare parts orders, etc.

• Assist the PM/SM in data analysis and quality management

• Arrange meetings, factory visits, and other events (including meeting documentation)

• Aid in site set up and maintenance

• Travel arrangements for the PM team

• Support the PM/SM in ensuring compliance with all federal, state and corporate laws, regulations and requirements, including Health, Safety and Environment (HSE)

• Regular travel to project sites will be a requirement

• Assist Project Manager(s) and project team in other administrative tasks (e.g. maintaining document master list and issuance/revision/expiration history database)

• Occasional travel to and support on site

• Further administrative tasks related to project management

YOUR PROFILE

• 2 years of working experience in the administration function

• Excellent English skills, both verbally and written

• Excellent computer skills in Microsoft Office

• Knowledge of SAP

• Swedish and Finnish verbal and written skills are an advantage

• Other platform/management tools are an advantage

Last date to apply for this position is 20th of March.

For further information about the role please contact:

Nadia Koski
Team Lead Project Management Admin/Assistants
Nkoski@nordex-online.com

Kajsa Karlsson
People & Culture Coordinator
+46 (0)73 050 8695
kkarlsson2@nordex-online.com